Volume App Purchasing Program

http://www.iear.org/storage/post-images/iOSVolumeProgram.jpg?__SQUARESPACE_CACHEVERSION=1282919125643
http://wiki.canby.k12.or.us/groups/ipodusergroup/wiki/2b8ad/Purchasing_Apps_Apples_Volume_Purchasing_Program.html

Management Ideas and Recommendations:

Initial Purchases

When an iOS device is first purchased, make sure the following are included in the purchase:
  • 16 GB iPad (I prefer iPads to iPods because of the larger screen, however some have found the “pocketability” of the iPods to be beneficial.)
  • Smart Cover
  • Screen cleaning cloth
  • USB cable
  • USB power adapter
  • Engraving - the school and district names (free if included on the order)
The following should be included with student devices:
  • Bretford PowerSync cart
  • Headphones
  • Optional insurance plan if students will be taking devices home
The following should be included with teacher/admin devices:
  • VGA adapter
The following are nice accessories, but not mandatory:
  • Wireless Keyboard
  • Apple TV for AirPlay
  • Padded carrying case
  • Stylus
  • 6-foot power cord
  • Camera connection kit
  • In-ear headphones with remote and mic

Initial Setup

  • Label each device and its accessories with some kind of ID number or name
    • Devices in student labs can be numbered 101-130, 201-230, and so on.
    • Devices to be kept by individuals can be labeled with their name or with a district asset number
  • Designate one main computer that will always be available to set up all devices using a school iTunes account
    • Apps are stored on this computer as well as on iCloud
    • Use this computer for backups and to restore devices
    • Consider setting up different iTunes accounts for different grades or for teachers/students so that it is easy for groups to wirelessly access only the apps purchased and licensed for them
  • Set up student devices using the iOS management software
    • Remove the Apps store and iTunes stores if desired - depends on whether or not students will be allowed to add their own account to the device
    • Configure email settings
    • Set up iCloud
    • Purchase and organize apps and folders so students’ screens look the same and it is easier to find apps
    • Set up Dropbox and other apps that require access to a school or class account
    • Bookmark useful and important sites in Safari
    • Add frequently used websites to the home screen

Management

  • All required paid apps will be purchased using the Volume App Purchasing Program. At the start of the year/term, devices can be cleared and synced by restoring from backup. This will delete and replace anything on that device, but it is much more time efficient for setting the starting image.
  • After initial setup, run all updates wirelessly
    • Option 1 - The teacher managing the devices logs on to the Apps store on each device and downloads apps and software updates from the cloud, then logs back out
    • Option 2 - The teacher managing the devices gives all users a temporary password and instructs them to log on to the Apps store to download apps and software updates from the cloud
    • Option 3 - The teacher managing student devices downloads all updates on the designated computer, connects it to the USB cable on the cart, and plugs all devices into the cart so apps are synced simultaneously. Software updates can be run through the cart as well, but have to be done one at a time.
  • Older students, teachers, and administrators can add their own account wirelessly in addition to the school account
  • Use the cart to update apps and to charge student devices, but even with cart, iOS updates and restores from backup still have to be done one device at a time
    • If students are taking devices home the cart might only be used at the start/end of term

Care and Use

The following will help prolong the life of iOS devices:
  • Wash your hands before use
  • No gum, food, candy, drinks near equipment
  • Be gentle with equipment - computers, devices, cables, adapters, carts, headphones, etc.
  • Walk, and carry your device with two hands
  • Don’t drop equipment or place it where it might fall
  • Protect your device, don’t just shove it in your desk or backpack
  • Don’t leave devices in your pockets
  • Don’t leave equipment in a car
  • Clean the devices using only approved cleaning supplies
  • Keep the cart clean - it is not a trash can or craft table
  • Keep the cart locked when devices are being stored inside
  • Keep the cart plugged in
  • Do not remove plugs from the cart
The following is a list of basic iOS skills that should be taught in initial user training:
  • Using the cables and adapters
  • How to turn the device on
  • How to turn the device off - donʼt need to turn off often
  • How to restart a frozen device
  • Putting the device to sleep and waking it up
  • Volume
  • The home button - single click, double click
  • Search
  • Swiping, tapping, double tapping, pinching, zooming, turning, two fingers, one finger
  • Settings
  • The 1X and 2X button when iPod apps are being used on iPads
  • Creating and managing app folders
  • How to use the Smart Cover
  • How to connect to the Internet
  • Adding websites to your home screen
  • Printing, saving, and emailing
The following are suggestions for iOS device management, particularly in elementary classrooms where devices are not being taken home:
  • Students always use their assigned number
  • Students wait to be called to get their device and to return it
  • If devices are being kept in a cart, the teacher can unplug them all before students retrieve them and can plug them back in at the end to save time
  • “Hands off” is a good signal for students to stop what they are doing and listen to teacher instructions
  • Flashing the lights on and off is a good signal for students to remove headphones and give the teacher their attention
  • The colors of students’ Smart Covers can be an easy way to form collaborative groups
  • Let the teacher know if your device is not working properly so s/he can put in a help request
  • Teachers count to make sure all devices are returned after every use

Data Storage

  • Class Dropbox, email, and GoogleDocs accounts can be created to help with sharing and storing data and turning in assignments. Students turning in assignments via the class email account need to clearly title email messages so the teacher knows from whom it was sent. Group accounts do not allow students to receive their own email. Anything placed into a class Dropbox or GoogleDocs account is vulnerable to being edited, deleted, or viewed by others. A hard sync and backup would need to be done on a regular basis to ensure safety of student projects and to export projects.
  • Individual student email, Dropbox, GoogleDocs, and iCloud accounts make it possible for students to send and receive their own messages, easily turn in work to their teachers, save projects to their own storage folders without it being accessed by other students, and to back up the contents of their devices wirelessly. This is my recommendation, however individual accounts are not allowed for students under the age of 13.

Recommended Apps

Every student device should have at least the following apps in addition to apps for specific curriculum areas:
  • Apps included at purchase - Calendar, Contacts, Notes, Maps, Videos, YouTube, FaceTime, Camera, Photo Booth, Settings, Reminders, Newsstand, Safari, Mail, PhotosMessages, Music, PhotoBooth
  • Clock
  • Timer
  • Calculator Pro (Free)
  • Skype
  • Dropbox (or Box.net)
  • Document reader (ie. gogoDocs or GoodReader)
  • Whiteboard (ie. Whiteboard, ScreenChomp, or Chalkboard)
  • iWork (Pages, Keynote, Numbers)
  • Multimedia tools (iMovie, GarageBand, Comic Life, PuppetPals HD)
  • Google (Google, Google Earth, Google Translate)
  • News (ie. ABC4.com, fox13now, CNBC RT, CNN, USA TODAY)
  • Flash cards (ie. gFlash+)
  • Weather (ie. TWC)
  • Dictionary!
  • eReader (ie. iBooks, Kindle, B&N eReader)
  • Information sharing (ie. Bump or Mover)
  • eClicker
  • Mind mapper (ie. Total Recall, SimpleMind+, or iThoughtsHD)
  • Dragon Dictation
Every teacher/admin device should have at least the following apps in addition to the student apps listed above and apps for specific curriculum areas:
  • iTunes
  • Apps Store
  • Twitter (or TweetDeck)
  • Facebook
  • Zite
  • Splashtop Whiteboard
  • Stick Pick
  • eClicker Host
  • Peek

Current Management Issues to be Resolved

Following are some iOS management issues that the IT deployment team are working on:
  • Student iOS devices set up using the iOS management software are set to prevent students from changing email settings, but this means teachers are unable to enter the password when Mail asks for it. Students are unable to send any assignments to the teacher until this is resolved.
  • There is a possibility of tying iOS devices to AD/OD accounts so students can back up and save projects to existing documents folders instead of relying on class Dropbox accounts.
  • There does not seem to be a way to easily send songs made in GarageBand to iTunes for use in other apps like iMovie. The only way I can see to do this is to hardwire the device to the managing computer and then sync the music library. This is time consuming.
  • I have been told there is an easier way to print from iOS devices that no longer works with iOS 5. It is not impossible to print, but an app for printing needs to be installed and the number of printers enabled can cause problems.
  • It takes a long time to update iOS software or restore an iOS device from a backup because this can only be done one device at a time.
  • Websites that require Flash do not work on the iPad. Some websites used for data entry (like UtahWrite and GoogleDocs) are having difficulty running on the iPad too.